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You can select other types of folders, such as Calendar, Tasks, or Contacts, by clicking their banners in the Navigation Pane.įigure 3.2 This window shows a Personal Folders mail view. Those folders are Deleted Items, Drafts, Inbox, Junk E-mail, Outbox, and Sent Items, as well as any custom mail folders you've created and any Search folders. When you select Mail in the Navigation Pane, Outlook shows only folders that contain mail items in the folder list (see Figure 3.2). Outlook's user interface is designed to show you only the types of items you're interested in based on the type of folder you choose.
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Notes-Stores items that operate much like a sticky note.Journal-Stores various types of journal entries.Junk E-mail-Stores all email Outlook marks as junk.You can compose an email message and save it to Drafts if you want to come back to it and work on it later. Drafts-Stores items that are in process.Deleted Items-Stores items that have been deleted from all other Outlook folders.Contacts-Stores contacts and distribution lists.
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Calendar-Stores meeting requests, appointments, and events.It can also prevent you from viewing your messages using Outlook Web Access.īy default, your Personal Folders file contains the following folders:
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Doing this can prevent some server-side content scanners and antivirus products from scanning your email. Select Tools, Account Settings to display the Account Settings dialog box (see Figure 3.1).Ĭheck with your system administrator before changing your default delivery location from your Exchange Server to a Personal Folders file. If you don't know whether you're using a Microsoft Exchange Server or a Personal Folders file, you can check your default delivery location. However, even if you use Outlook to access an Exchange account, in some circumstances you'll still use a Personal Folders file. If you use Outlook to access POP3, IMAP4, or HTTP accounts, you'll use a Personal Folders file. You'll use a Personal Folders file whenever you don't store your email on an Exchange Server. It stores all your Outlook folders, email messages, calendar entries, contacts, tasks, journal items, and notes within its structure. A Personal Folders file isn't quite the same as a Word document or Excel spreadsheet. pst and can be stored on your local machine or on a network share. If you're not using an Exchange Server, your Outlook data is always stored in a Personal Folders file. These folders are stored either on an Exchange Server or in the file system within a Personal Folders file.
MOVE OUTLOOK PERSONAL FOLDERS WINDOWS
These folders aren't the same types of folders that you use in Windows to store documents, spreadsheets, and pictures.
MOVE OUTLOOK PERSONAL FOLDERS HOW TO
You'll learn how to navigate in Outlook's new interface, create folders, move and copy information between folders, and manipulate folder properties to fine-tune your folders. This chapter introduces you to the basics of storing Outlook information and teaches you how to manage that information so that email becomes a time saver instead of a time waster. The medium that was supposed to make you more efficient and save time can turn against you if you don't manage it effectively. You can easily become overloaded with information and not be able to find any of it. The rapid growth of email has lead to a new phenomenon: email glut. Understanding How Outlook Stores InformationĮmail has become one of the most popular communication mediums for its ease of use and almost instantaneous delivery. Using Multiple Personal Folders Files 69.Using the Navigation Pane and Folder List 44.Understanding How Outlook Stores Information 40.Special Edition Using Microsoft Office Outlook 2007